1 Calendar setup
One calendar per building, grade span and program type. Hours are decimal hours to four places (6 hours 15 minutes is 6.2500). The minimums come from 171.031.1, RSMo and fill in when you pick the program.
*Hours will be attended with or without having to make-up for weather.
** Additional hours the LEA will attended, only if the need arises due to having to cancel school for weather.
Standard day length, as the Core Data/MOSIS Manual defines it
Standard day length is defined in the Core Data/MOSIS Manual as "Total number of hours between the starting time of the first class and the dismissal time of the last class, minus the time allowed for lunch and one passing time, and minus Channel One time, reported as a decimal equivalent, i.e., six hours and 15 minutes is reported as 6.2500 hours. Passing time and recess time supervised by certificated staff are included. Standard day length is reported out to four decimal places. See Exhibit 24A on how to determine the length of the school day."
2 AMI Hours (Enter Date) - Maximum 36
Enter the date the LEA used its Alternative Methods of Instruction (AMI) plan and the hours used. Per 171.033, RSMo., the maximum is 36. An AMI day counts as a day school was in session. Hours above the maximum belong in Inclement Weather Hours below, or a day's standard length must be adjusted.
| # | AMI Hours (Enter Date) | Weather Hours for which AMI Instruction was Used | Original SDL | |
|---|---|---|---|---|
| Total AMI Hours |
Attendance on an AMI day (DESE Instructions)
When an AMI day is implemented the day is considered a day school was in session. Attendance hours can only be claimed for classes in which students completed the prescribed lessons in the time frame and manner that was approved within the AMI plan. Students who do not complete the lessons in the timeframe and manner approved within the AMI plan must be marked absent.
3 Inclement Weather Hours (Enter Date)
Inclement weather is defined in 171.033, RSMo. as ice, snow, extreme cold, excessive heat, flooding or a tornado. Hours canceled for any other reason go under Other Hours Missed. Make-up hours can include built in hours the board approved to meet weather make-up requirements; mark each row Yes if the hours were built into the planned calendar and would have been attended anyway, No if they were added to it.
| # | Inclement Weather Hours (Enter Date) | Hours Missed | |
|---|---|---|---|
| Additional Inclement Weather Hours | |||
| Total Inclement Weather Hours |
| # | Inclement Weather Make-up Hours (Enter Date) | Make-up Hours | Built in Inclement Weather Make-up Hours | |
|---|---|---|---|---|
| Additional Inclement Make-up Hours | ||||
| Total Inclement Weather Make-up Hours Built In | ||||
| Total Additional Inclement Weather Make-up Hours | ||||
4 Other Hours Missed (Enter Date)
Enter the date and hours school was canceled for reasons other than inclement weather, and the hours used to make them up. Built in "Yes" make-up hours are already inside the Total Planned Calendar; only "No" (additional) make-up hours are added back to the calendar total.
| # | Other Hours Missed (Enter Date) | Hours Missed | |
|---|---|---|---|
| Total Other Hours Missed |
| # | Make-up Hours For Other Hours Missed (Enter Date) | Make-up Hours | Built in Other Make-up Hours | |
|---|---|---|---|---|
| Total Make-up Hours For Other Hours Missed Built In | ||||
| Total Additional Make-up Hours For Other Hours Missed | ||||
5 Results
Under 171.033, RSMo. no weather hours are forgiven up to ; % of the hours from to are forgiven; and every hour beyond is forgiven. No more than hours must be made up. The calendar must still meet the 171.031 minimum less the forgiven hours.
Where these rules come from, and the workbook cells behind each result
Minimum hours in session and the minimum planned make-up hours: section 171.031.1, RSMo. Alternative methods of instruction (36-hour maximum), the definition of inclement weather, the forgiveness of weather hours and the 60-hour make-up cap: section 171.033, RSMo. Built in hours count toward weather make-up only if the LEA's board has approved them for that purpose and the documentation is in place.
The verdict follows the workbook: "No" when make-up hours are still required or the calendar is below the minimum; otherwise "Yes". An AMI total above the maximum does not change the verdict; it shows its own warning.
DESE workbook, Data Entry Page: Minimum Planned Calendar B7, Make-up requirement B8, Total Planned Calendar B13, Total AMI B26 and C26, AMI adjustment C28, Above/Below Maximum B30, Total Inclement Weather Hours B54, make-up Built In E54 and Additional E55, Total Other Hours Missed B67, other make-up E67 and E68, Hours Forgiven B69, Required to be Made Up B71, Total Make-up B73, Still Required B74, Total Calendar Hours B76, Cannot be Less Than B78, Hours Short B79, Compliant Calendar? B81. Last Modified Date: February 7, 2025 (as the workbook prints it).
6 Calendar Summary
- Total AMI Hours Used
- Total Inclement Weather Hours Missed (Entered Below)
- Total Other Hours Missed (Entered Below)
- Total Inclement Weather Hours Forgiven (Shown Below)
- Total Inclement Weather Hours Made-up (Entered Below)
- Inclement Weather Make-up Hours Still Required
- Total Calendar Hours in Session
- Total Calendar Hours Cannot be Less Than
- Hours Calendar is Short
- Compliant Calendar?
7 Core Data Screen 10 Entry
A transcription aid for the MOSIS/Core Data Screen 10 submission. The August Planned Calendar and the June Actual Calendar are two separate submissions. Keep a printout of this page with the Data Entry documentation of built in make-up hours.
August Planned Calendar
June Actual Calendar
8 Quick check, all buildings
The DESE Short Version: one row per building, with just the weather total. It gives the hours forgiven, the hours required to be made up and the lowest total calendar hours a building can end the year with. It uses the same forgiveness rules and statute values as above. Any planned hours over the minimum can be used for weather make-up.
| Building | Begin and End Grade | Program (added) | Planned Calendar Hours† | Planned Weather Make-Up Hours | Total Planned Calendar | Total Weather Hours | Weather Hours Forgiven | Weather Hours Required to be Made Up* | Total Calendar Hours Cannot be Less Than | Actual Calendar | Minimum Weather Make-up Shown (with status, added) | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
† Planned Calendar Hours is the DESE column "Planned Calendar Hours (Excludes any Planned Weather Make-up Hours)".
* Weather make-up hours can be built into the planned actual calendar. Minimum Weather Make-up Shown follows the workbook formula: when Actual Calendar is above the floor it is Actual Calendar − floor − Required to be Made Up; otherwise it shows Required to be Made Up. The DESE file's first row shows this figure without a sign (ABS); the other rows and this tool keep the sign. Program and Status are added to the workbook's columns; Actual Calendar is editable here (locked in the DESE file). A building is marked "Meets minimum" only when Actual Calendar reaches the floor and the figure is not negative (no required make-up left), the same test the full calculator applies.
9 Statute values
These are the figures in the DESE workbooks last modified February 7, 2025 (2024-25 and later). Change one only if the statute or DESE guidance changes; every result above and in the quick check follows them.